Privacy Notice

Last updated: May 2026
 

This Privacy Notice explains how we collect, use, store, and protect your personal data when you use our website or contact us in relation to wedding planning services.
 

1. Who We Are

We are a wedding planning business providing services including event coordination, supplier management, styling, and related consultation services.

For the purposes of data protection law, we are the data controller of your personal information.
 

2. What Information We Collect

We may collect and process the following personal data:

• Full name

• Email address

• Phone number

• Wedding date and venue details

• Budget and planning preferences

• Communication records (emails, messages, enquiry forms)

• Billing and invoice details (if applicable)

• Website usage data (cookies, analytics)

We do not collect more information than is necessary for providing our services.
 

3. How We Collect Your Data

We collect personal data when you:

• Fill in our contact or enquiry forms

• Subscribe to newsletters or updates

• Contact us via email, phone, or social media

• Book or enquire about our services

• Browse our website (via cookies and analytics tools)
   

4. How We Use Your Information

We use your data to:

• Respond to enquiries and provide quotes

• Plan and manage wedding services

• Communicate with you about your booking

• Send important updates related to your event

• Improve our website and services

• Maintain business records

We will never sell your personal data.
 

5. Legal Basis for Processing

Under UK GDPR, we process your data based on:

• Contract: to provide wedding planning services you request

• Consent: for marketing communications (where applicable)

• Legal obligation: for tax and accounting requirements

• Legitimate interests: to improve services and manage business operations
   

6. How We Store Your Data

Your data is stored securely on password-protected systems and/or secure third-party platforms we use for business operations.

We take appropriate technical and organisational measures to protect your personal information.

7. Sharing Your Data

We may share your information with trusted third parties, including:

• Wedding suppliers (e.g. venues, florists, caterers, photographers)

• Payment processors and invoicing platforms

• Website hosting and email service providers

We only share what is necessary and ensure third parties handle your data securely.
 

8. Cookies and Website Analytics

Our website may use cookies to:

• Improve user experience

• Analyse website traffic

• Understand visitor behaviour

You can disable cookies in your browser settings at any time.
 

9. How Long We Keep Your Data

We retain personal data only for as long as necessary:

• Enquiry data: up to 12–24 months

• Client booking data: up to 6 years (for legal/tax purposes)

After this time, data is securely deleted.
 

10. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data (where applicable)

• Restrict or object to processing

• Withdraw consent at any time (for marketing)

• Lodge a complaint with the Information Commissioner’s Office (ICO)
   

11. Data Security

We take data security seriously and use appropriate measures such as:

• Password protection

• Secure cloud storage

• Limited access to personal data

• Regular system updates

However, no system is 100% secure, and we cannot guarantee absolute security.
 

12. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of these sites.
 

13. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Any changes will be posted on this page with an updated revision date.
 

14. Contact Us

If you have any questions about this Privacy Notice or how your data is handled, please contact us:
 

Email: tracy@harperbespoke.co.uk
 

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